Event Planner

Job Locations US-NY-New York City
Job ID
Conferences & Events


SourceMedia’s Meeting Planning team is responsible for the successful execution of all events produced for the company. There is no detail too small and no obstacle too large for us to handle to ensure a successful event. We pride ourselves on delivering outstanding customer experiences to our audience.


SourceMedia is searching for a seasoned event planner. In order to be considered for this position, you MUST have experience with exhibitor operations and sponsorship fulfillment and at least 3 years of experience in meeting planning.


  • Serve as lead contact on events.
  • Create and manage production timelines.
  • Manage all event logistics in advance, on-site, and post-conference to include site selection, room sets, audio visual, food & beverage, décor and signage.
  • Manage all logistics related to the exhibit hall.
  • Manage exhibit floor plans, exhibitor services and fulfillment of sponsor benefits.
  • Maintain event budgets and adhere to them.  
  • Develop staffing plan and communicate onsite responsibilities to team through comprehensive onsite staff guides.
  • Process invoices and check requests.
  • Manage onsite registration staff.
  • Manage onsite registration process.


  • Minimum of 3 years of experience in meeting planning, exhibitions, conferences, meetings, seminars and special events.
  • Bachelor’s degree required; CMP preferred.
  • Experience managing room blocks, group transportation, A/V equipment, lighting and staging.
  • Experience sourcing event venues and negotiating contracts.
  • Experience engaging directly with clients.
  • Excellent oral and written communication skills and ability to interact in a firm, but highly collaborative fashion.
  • Excellent organizational skills and attention to detail.
  • Ability to work independently in a fast-paced environment; self-motivated.
  • Must have the ability to prioritize and manage multiple projects and deadlines in a fast paced dynamically changing environment.
  • Ability to participate and interact efficiently on a team.
  • Team player with a strong customer service focus.
  • Solutions-oriented, creative problem solver.
  • Experience in a multi-client environment strongly preferred.
  • Develop new ideas to improve events and keep them “fresh”.
  • Work closely with marketing department to maintain the conference websites.
  • Ability to travel (up to 10 times in a year).
  • Proficient in MS Office Software, especially Excel, PowerPoint and Adobe Pro.


SourceMedia, an Observer Capital company, is an innovative, growing digital business information and performance media company serving senior-level professionals in the financial, technology and healthcare sectors. Brands include American Banker, PaymentsSource, The Bond Buyer, Financial Planning, Accounting Today, Mergers & Acquisitions, National Mortgage News, Employee Benefit News and Health Data Management.


SourceMedia offers a competitive compensation and benefits package. Our extensive offerings include medical, dental, and vision coverage; disability and life insurance; paid time off; a 401(k) plan; a pre-tax transportation payment program; and subsidized health club membership. 


SourceMedia complies with all federal, state, and local laws that prohibit discrimination because of age, race, color, religion, creed, sex, national origin, ancestry, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, veteran status, sexual orientation, arrest records, unemployment status or any other protected category.


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